The Secretary
The
position of the secretary is a key role and can be time consuming.
The job of
the secretary is to:
·
Prepare
the agenda (with executive committee)
·
Produce
and circulate the agenda
·
Ensure
that appropriate information is obtained and provided for Board members before
the meeting
·
Take,
write, and circulate minutes, or have them prepared and circulated together
with agenda to the Board of Directors and/or membership 7-10 days before the
next board meeting
·
After
meetings, to inform members who were absent of any action they need to take
·
Dealing
with incoming and outgoing correspondence and report about it to the board
·
Write
letters on behalf of the organization- these may need to be checked/signed by
the Chairperson
·
Book
rooms, arrange meetings, and organize refreshments
·
Keep
the organization’s constitution, a copy of the minutes, and other records in a
safe place
·
Produce
a written annual report, if needed
·
Ensure
that the necessary documents are completed eg. for the Charity Commission,
Companies House or funders
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